Transforming Historic Spaces into Luxury Hospitality Destinations
At R-W Purchasing Partners, we specialize in FF&E and OS&E procurement for adaptive re-use hospitality projects, where history meets modern hospitality. Our expertise in sourcing and managing heritage-sensitive, functional, and brand-aligned furnishings and operational supplies ensures that your property retains its architectural integrity while delivering contemporary guest experiences.
From train stations turned boutique hotels to repurposed historic landmarks, we understand the unique challenges of adaptive re-use projects—blending historic preservation, operational efficiency, and guest luxury.
With 38+ years of experience, we have successfully outfitted landmark hotels, conference centers, and entertainment venues with high-quality, tailored procurement solutions that respect the past while embracing the future.
FF&E Procurement for Adaptive Re-Use Properties
Blending Historic Character with Modern Comfort & Luxury
Adaptive re-use properties require a careful balance between preservation and innovation. Our custom FF&E solutions ensure that every furniture, fixture, and decorative piece enhances the building’s historical significance while providing modern-day functionality and comfort.
Key FF&E Categories for Adaptive Re-Use Properties
Preserving architectural heritage requires thoughtfully selected furniture, fixtures, and equipment that complement the property’s original design while maintaining modern guest expectations. We specialize in custom and period-inspired furnishings that seamlessly blend old and new.
- Guestroom & Suite Furnishings – Custom-built casegoods, vintage-inspired seating, elegant lighting.
- Public Spaces & Lobbies – Restored chandeliers, heritage-style furniture, curated artwork.
- Dining & Lounge Areas – Period-correct seating, reclaimed wood tables, antique-style bars.
- Spa & Wellness Spaces – Timeless relaxation furniture, historic tilework-inspired finishes.
- Event & Meeting Spaces – Bespoke seating, classic décor with modern AV integrations.
How We Ensure FF&E Excellence
Successfully blending historic charm with modern luxury requires expertise in sourcing and custom manufacturing. Our procurement process ensures that every FF&E element is crafted, delivered, and installed seamlessly.
- Hand-selected furniture to preserve period aesthetics while ensuring modern functionality.
- Bespoke restoration and reproduction of heritage-inspired décor and furnishings.
- Sourcing sustainable, durable materials that enhance longevity in high-traffic areas.
- Custom-built designs that meet both historic preservation standards and brand identity.
OS&E Procurement for Adaptive Re-Use Properties
Modern Operations, Historic Appeal – Thoughtfully Sourced OS&E Solutions
While preserving the charm and history of a property is essential, behind-the-scenes operations must remain seamless and modern. Our OS&E procurement solutions ensure that every operational supply enhances efficiency without compromising the building’s authenticity.
Key OS&E Categories for Adaptive Re-Use Properties
Adaptive re-use properties require operational supplies that seamlessly integrate into historic interiors while maintaining high-performance standards. We specialize in sourcing OS&E that enhances guest experiences while maintaining authenticity.
- Guestroom Essentials – Boutique linens, vintage-inspired toiletries, branded amenities.
- Housekeeping & Maintenance Supplies – Period-style housekeeping carts, high-end janitorial tools.
- Dining & Beverage Equipment – Artisan-crafted glassware, antique-style flatware, bespoke kitchenware.
- Event & Conference Services – Custom banquet setups, AV-compatible historic spaces.
- Back-of-House Operations – Eco-conscious energy solutions, modern security equipment.
How We Deliver OS&E Excellence
Adapting heritage properties into modern hospitality venues requires carefully selected operational supplies that respect the past while ensuring efficiency. Our turnkey OS&E procurement solutions provide historically appropriate yet high-performing products.
- Sourcing premium-quality guest amenities that align with historic luxury.
- Supplying period-correct housekeeping and maintenance tools while ensuring modern efficiency.
- Integrating eco-conscious solutions that balance sustainability and historic preservation.
- Customizing OS&E to blend seamlessly into boutique and heritage spaces.
Why Adaptive Re-Use Properties Trust R-W Purchasing Partners
Transforming historic properties into successful hospitality venues requires a deep understanding of preservation standards, luxury procurement, and operational efficiency. Our expertise in adaptive re-use procurement ensures that your property maintains its historic charm while delivering an unforgettable guest experience.
- 38+ Years of Expertise in Historic Property Procurement
- Preservation-Sensitive Sourcing for FF&E & OS&E
- Seamless Integration of Vintage & Modern Hospitality Solutions
- Strategic Vendor Partnerships for Custom, Bespoke Furnishings
- Efficient Logistics for Properties with Structural Constraints & Unique Needs
Our Procurement Process
Our 10-step procurement process ensures cost and schedule control, quality assurance, and seamless execution at every stage:
1️⃣ Project Kick-off
We begin by defining the project scope, goals, and key deliverables, while establishing the desired format and frequency of reports, clarification of the approvals process, and funding procedures and deadlines. Our team collaborates with stakeholders to align expectations and establish a roadmap for success.
2️⃣ Budget Development
As formal specifications are received, we generate an itemized budget, providing preliminary cost estimates for all FF&E and OS&E items while recommending alternate sources as needed and available.
3️⃣ Design Collaboration
We take meticulous care of your design with collaboration at the cornerstone of our process. We work closely with Ownership and the design team to preserve the design intent while optimizing capital and lead times.
4️⃣ Sourcing
We leverage our extensive vendor network to identify, vet, and procure unique complex custom furnishings.
5️⃣ Matrix of Alternates
We present a matrix of alternate vendors early in the process so decisions affecting schedule and budget can be made upfront. Collaboration and a keen eye for quality and functionality make this an important value-added part of our process.
6️⃣ Order Placement
Once final selections are approved, we coordinate vendor contracts and issue purchase orders, ensuring that timelines and delivery schedules align with project milestones.
7️⃣ Budget Monitoring
Throughout the procurement process, we monitor expenditures in real time, providing financial oversight and red flagging any necessary adjustments to stay within budget parameters.
8️⃣ Expediting & Freight
We expedite shop drawings, submittals, raw materials and goods. Our expeditors audit items all along the supply chain including: customs paperwork, ship dates vs ready dates vs onsite dates, deliveries to warehouse, and deliveries to site.
9️⃣ Receiving & Installation
We competitively bid, coordinate, and oversee product receiving, inspect for quality control, and manage the installation process utilizing a trusted third-party hospitality logistics vendor.
🔟 Project Accounting & Closeout
Upon project completion, we submit a comprehensive accounting report to the Owner including all itemized costs and invoices, purchase orders, and funds received and disbursed. Included in our closeout package are all flame certificates, warranties, and maintenance instructions.
Featured Adaptive Re-Use Properties
Transforming historic properties into thriving hospitality venues requires expertise in preservation standards, luxury procurement, and operational efficiency. Our adaptive re-use procurement services ensure that your property retains its historic charm while offering modern amenities and exceptional guest experiences. Explore our featured projects where we’ve seamlessly blended the past with the present, creating iconic spaces that stand the test of time.
Westland Hotel In Pioneer Square
FF&E/OS&E for Model Room, 119 Guestrooms, Corridors, Rooftop Bar, Restaurant, Fitness Facility, and…
The Waylen Hotel
FF&E and OS&E for 2 Model Rooms, 223 Guestrooms & Suites, Lobby, Lounge, Restaurant & Bar, Private…
La Fonda On The Plaza
FF&E & OS&E for 163 Guest Rooms, Suites, and Corridors for This Iconic Hotel Built in 1922.
Hotel Henry Urban Conference Center
FF&E & OS&E for Conversion of 88 Guest Rooms, Restaurant, Ballroom, Conference Space, and All…
Crawford Hotel At Denver Union Station
FF&E and OS&E for Conversion of 112 Guestrooms & Suites, Transit Lobby, Two Lounges, and Meeting…
Get Started with R-W Purchasing Partners
When repurposing landmark properties into luxury hospitality venues, every procurement decision matters. Our expertise ensures that your adaptive re-use project maintains its heritage while offering a modern, seamless guest experience.