In the fast-paced world of hospitality, procurement can be one of the most daunting and time-consuming aspects of a project. Whether you’re opening a new hotel, renovating an existing one, or refreshing amenity spaces, a restaurant, workspace or the like, the sourcing, purchasing, and logistics of FF&E and OS&E require expertise, precision, and an extensive network of trusted suppliers.

This is where R-W comes in. As a boutique firm specializing in FF&E and OS&E procurement, we provide hospitality businesses with a seamless, end-to-end process. Our integrated procurement system meticulously tracks every item and dollar, giving our client’s peace of mind. This allows our team to focus on creative, collaborative sourcing of custom, one-of-a-kind designs plus high-quality in-line products—all while achieving both the schedule and budget.

With nearly four decades of experience and a vast network of vendor partnerships, we deliver industry expertise, efficiency, and innovation to every project.

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Our Services

We provide a full suite of services to cover every aspect of FF&E and OS&E procurement, from product options to final delivery while collaborating closely with the client’s designer:

  • Product Sourcing and Final Selection: Our team works closely with clients, designers, and operators to identify the exact products required, ensuring that each item aligns with the brand standards and operational needs. Whether it’s procuring elegant furniture for a five-star hotel or durable smallwares for a busy restaurant, we help ensure the products are a perfect fit for our client’s needs.
  • Negotiation with Vendors: Using an extensive network of trusted suppliers, we negotiate the best prices and terms on behalf of our clients. Our strong vendor relationships ensure clients receive high-quality products at competitive prices, further contributing to the overall cost savings of the project.
  • Logistics and Delivery Management: Managing the logistics of FF&E and OS&E procurement can be a challenge. We provide oversight for all aspects of logistics utilizing trusted third-party logistics vendors, from managing inventory to coordinating shipping and delivery. We ensure timely delivery of all items to the project site and/or warehouse, eliminating delays and keeping the project on track.

Industries Served

We cater to a variety of sectors both hospitality and non-hospitality, each with unique procurement needs:

  • Hotels & Resorts: Whether it’s a luxury hotel, a boutique property, or a large resort, we have deep industry expertise to handle all FF&E and OS&E needs. We can help source everything from custom furnishings to high-quality operating supplies for hotels.
  • Restaurants & Dining Establishments: We understand the specific requirements of the food service industry. We source durable procurement solutions, including but not limited to smallwares, glasswares, flatwares, linens, menus, as well as bespoke furnishings and decor that bring our client’s visions to life.
  • Multifamily & Senior Living Facilities: We work with clients to procure high-quality, durable, and compliant products that meet the unique needs of these living environments.
  • Universities, Colleges & Learning Centers: We support educational institutions in creating inspiring, functional, and comfortable environments for students and faculty. From outfitting student housing with custom furnishings to equipping dining halls, conference centers and administrative offices, we ensure every space is thoughtfully executed.
  • Other Commercial Spaces: In addition to hospitality, R-W also serves a wide range of commercial industries, providing sourcing services for offices, retail spaces, and more.

Why R-W?

R-W stands out as a premier leader in FF&E and OS&E procurement for several reasons:

  • Exceptional Client Care
  • Design Collaboration with a Thoughtful Approach
  • Optimal Pricing & Creative Value Engineering Solutions
  • Financial Transparency
  • Proactive Risk Mitigation in Global Supply Chain
  • Logistics Efficiencies & Expertise
  • Hands-on Senior Level Involvement on Every Project
  • Passionate & Innovative Professionals!

Conclusion

R-W Purchasing Partners is your go-to team for all things FF&E and OS&E in both the hospitality and non-hospitality industries. From cost savings to quality control and on-time delivery, we’re here to make your procurement process smoother and more successful. With decades of experience, strong vendor relationships, and a streamlined approach, we help bring your vision to life—on budget, on schedule, and beyond expectations.

Let’s connect and see how we can support your next project!

Footnote for Client’s New to the Industry

Understanding FF&E & OS&E Procurement

FF&E (Furniture, Fixtures, and Equipment): This category includes everything that’s necessary to furnish a hospitality space, such as chairs, tables, beds, lamps, electronics, and kitchen equipment. Essentially, FF&E refers to all the physical assets required for the functionality and aesthetic of a hotel, restaurant, or other hospitality establishment.

OS&E (Operating Supplies & Equipment): These are the items required for the day-to-day operation of the facility. OS&E includes everything from towels and bed linens to kitchenware, toiletries, and cleaning supplies. These products are integral to ensuring the smooth operation and guest experience in hospitality environments.

Strategic sourcing of both FF&E and OS&E is critical to the success of any hospitality business. Procurement of these items requires careful planning, expert negotiation, and timely delivery.  Check out our article on FF&E Procurement vs. OS&E Procurement to read more about the key differences and how we manage both.