Luxury Procurement for Iconic Hospitality Destinations
At R-W Purchasing Partners, we specialize in high-end procurement services for luxury hotels and resorts, ensuring that every element—from custom FF&E to premium OS&E—is sourced, delivered, and integrated with precision.
With 38+ years of experience and a network of elite global suppliers, we elevate five-star hospitality by curating tailored procurement strategies that align with the distinct brand identity of each luxury property.
Whether you’re designing a flagship resort, renovating an iconic hotel, or launching a boutique luxury retreat, we ensure seamless procurement management that meets the highest standards of design, functionality, and guest experience.
FF&E Procurement for Luxury Hotels & Resorts
Curated Furniture, Fixtures & Equipment to Define Signature Luxury
Every luxury hotel and resort demands meticulously crafted interiors that exude sophistication, comfort, and exclusivity. We partner with world-renowned designers and luxury manufacturers to source and customize premium FF&E solutions that elevate your brand. We specialize in:
- Guestroom & Suite Furnishings – Custom casegoods, premium bedding, designer seating.
- Lobby & Public Space Décor – Luxury chandeliers, artisan-crafted furniture, curated artwork.
- Spa & Wellness Area Fixtures – High-end treatment tables, ambient lighting, relaxation furniture.
- Outdoor & Poolside Furnishings – Resort-grade lounge chairs, cabanas, weather-resistant seating.
- Signature Dining & Bar Areas – Elegant dining chairs, marble-topped tables, bar counters.
How We Ensure FF&E Excellence
- Exclusive sourcing from elite furniture designers and manufacturers
- Custom-built solutions tailored to brand specifications
- Seamless integration with existing property aesthetics
- Rigorous quality control to uphold durability and brand reputation
OS&E Procurement for Luxury Hotels & Resorts
Premium Operational Supplies for an Elevated Guest Experience
Luxury hospitality extends beyond aesthetics—it’s about every touchpoint of the guest experience, from high-end linens to impeccable dining service. Our OS&E procurement solutions ensure that every operational element reflects the prestige of your property. We specialize in:
- Guestroom Essentials – Luxury toiletries, custom guest amenities, in-room coffee stations.
- Housekeeping & Back-of-House Supplies – Premium carts, commercial laundry systems, spa-quality towels.
- Food & Beverage Equipment – Chinaware, flatware, crystal glassware, Michelin-star standard kitchenware.
- Fitness & Spa Equipment – High-tech gym equipment, signature spa accessories, plush robes & slippers.
- Bespoke Brand-Exclusive Items – Custom-engraved dinnerware, menus, signature guest amenities, designer uniforms.
How We Deliver OS&E Excellence
- Hand-selected premium brands that enhance the luxury experience
- Sustainable, high-quality materials that meet five-star standards
- On-brand packaging, custom labeling, and signature presentation
- Seamless supply chain management to ensure timely replenishments
Why Luxury Hotels Trust R-W Purchasing Partners
- 38+ Years of Expertise in High-End Hospitality Procurement
- Unparalleled Global Supplier Network for Luxury Brands & Custom-Made Items
- Turnkey Procurement Management from Budgeting to Final Installation
- Seamless Logistics Coordination to Ensure On-Time Deliveries & White-Glove Installation
- Exclusive Relationships with Luxury Designers & Vendors for Bespoke Selections
Our Procurement Process
Our 10-step procurement process ensures cost and schedule control, quality assurance, and seamless execution at every stage:
1️⃣ Project Kick-off
We begin by defining the project scope, goals, and key deliverables, while establishing the desired format and frequency of reports, clarification of the approvals process, and funding procedures and deadlines. Our team collaborates with stakeholders to align expectations and establish a roadmap for success.
2️⃣ Budget Development
As formal specifications are received, we generate an itemized budget, providing preliminary cost estimates for all FF&E and OS&E items while recommending alternate sources as needed and available.
3️⃣ Design Collaboration
We take meticulous care of your design with collaboration at the cornerstone of our process. We work closely with Ownership and the design team to preserve the design intent while optimizing capital and lead times.
4️⃣ Sourcing
We leverage our extensive vendor network to identify, vet, and procure unique complex custom furnishings.
5️⃣ Matrix of Alternates
We present a matrix of alternate vendors early in the process so decisions affecting schedule and budget can be made upfront. Collaboration and a keen eye for quality and functionality make this an important value-added part of our process.
6️⃣ Order Placement
Once final selections are approved, we coordinate vendor contracts and issue purchase orders, ensuring that timelines and delivery schedules align with project milestones.
7️⃣ Budget Monitoring
Throughout the procurement process, we monitor expenditures in real time, providing financial oversight and red flagging any necessary adjustments to stay within budget parameters.
8️⃣ Expediting & Freight
We expedite shop drawings, submittals, raw materials and goods. Our expeditors audit items all along the supply chain including: customs paperwork, ship dates vs ready dates vs onsite dates, deliveries to warehouse, and deliveries to site.
9️⃣ Receiving & Installation
We competitively bid, coordinate, and oversee product receiving, inspect for quality control, and coordinate the installation process utilizing a trusted third-party hospitality logistics vendor.
🔟 Project Accounting & Closeout
Upon project completion, we submit a comprehensive accounting report to the Owner including all itemized costs and invoices, purchase orders, and funds received and disbursed. Included in our closeout package are all flame certificates, warranties, and maintenance instructions.
Featured Luxury Hotel & Resort Projects
Our extensive portfolio of luxury hospitality projects reflects our dedication to sourcing and delivering only the finest FF&E and OS&E solutions. Each project is approached with meticulous attention to detail, ensuring that procurement aligns seamlessly with the brand identity, guest expectations, and operational requirements. Below are some of our most prestigious projects, showcasing how we bring excellence to life in luxury hotels and resorts.
Waldorf Astoria Hotel & Residences New York
FF&E for the total renovation of 375 hotel keys, 372 luxury residences, event space, clock lounge,…
The Cooper Charleston Waterfront Resort
FF&E for New Construction of 209 Guestrooms, 16 Suites, Lobby & Porte Cochère, Lobby Bar &…
The Crescent Hotel
FF&E and OS&E for the New Construction of 195-Key Hotel, Including 5,000 SF Ballroom, 1,250 SF…
The Angela
FF&E for New Construction of Multi-Family Spanish Colonial Apartments, Including Great Room,…
Rosewood Residences Lido Key
FF&E for 6 Guest Suites, Bistro & Bar, Bistro Outdoor Terrace, Boardroom, Common Terrace, Fitness,…
One West End
FF&E for New Construction of Lobbies, Dining Room, Kitchen, Media Room, Recreation & Entertainment…
Get Started with R-W Purchasing Partners
The difference between a luxury hotel that simply meets expectations and one that leaves guests in awe comes down to the details. At R-W Purchasing Partners, we don’t just procure—we craft an experience. Our team works tirelessly to ensure your property is outfitted with the highest quality FF&E and OS&E, helping you create an environment that exudes elegance, comfort, and prestige.
Whether you’re opening a flagship resort, renovating an iconic destination, or launching a boutique retreat, we provide turnkey solutions that streamline procurement, control costs, and elevate your brand to new heights. Now is the time to take action and partner with the best in luxury hospitality procurement.
Our team is committed to delivering exceptional procurement services tailored to the unique demands of luxury hospitality.