Comprehensive FF&E & OS&E Procurement Solutions
R-W Purchasing Partners specializes in providing fully integrated procurement services for (FF&E) Furniture, Fixtures & Equipment and (OS&E) Operating Supplies & Equipment. From spec to spectacular, our holistic approach ensures that every essential element of the project is thoughtfully sourced and aligns with each project’s unique design vision, financial goals, and schedule requirements.
Our procurement expertise covers a breadth of industries, including luxury and boutique hotels, convention centers and event spaces, multi-family residences, senior living communities, food & beverage venues, universities, casinos and gaming, transit centers, and commercial properties. Whether your project involves guest-facing elements or critical back-of-house operational supplies, we have the experience and resources to ensure a smooth procurement process from start to finish.
Comprehensive Categories of FF&E & OS&E Procurement
Comprehensive FF&E & OS&E Procurement Solutions
We bring the expertise and resources to procure every essential element for your project, delivering tailored solutions for both FF&E and OS&E. From luxury guestrooms to functional back-of-house spaces, we thoughtfully source and manage the procurement process to meet your design vision and operational needs.
Items we purchase include, but are not limited to:
- Artwork & Décor: Guestroom and public area art, accessories, planters
- Back-of-House Equipment: Engineering tools, housekeeping supplies, ice machines, safes, and shelving
- Banquet & Event Equipment: Carts, dance floors, folding tables, lecterns, and stages
- Bathroom Vanities: Freestanding (installation by others)
- Guestroom Essentials: Beds, mattresses, minibars, safes, and amenities
- Carpet & Floor Coverings: Axminster, tufted, and area rugs (installation by others)
- Fabricated Items: Bed coverings, blinds, draperies, shades
- Electronics: Charging stations, televisions, speakers, and game stations
- Expendables: China, glass, holloware, and silver for banquets, bars, guestrooms and restaurants
- Fabricated Soft Goods: Bed coverings, draperies, and blinds
- Fitness, Pool & Spa Equipment: Benches, lockers, tables and equipment
- Food & Beverage Equipment: Room service supplies, hot boxes, and portable bars
- Lighting Solutions: Chandeliers, sconces, portable lamps (hardwired installation by others)
- Linen & Terry: Quality solutions tailored to property requirements
- Office Furnishings
- Proprietary items that conform to hotel brand standards (i.e. bath amenities)
- Recreational & Children’s Equipment: Games, toys, etc.
- Uniforms: Coordinated selections as a budget pass-through item
- Vehicles: Automobiles, golf carts, vans, as budget pass-through items
- Wall covering: Vinyl and fabric (installation by others)
We also manage freight logistics, warehousing, and FF&E installation, ensuring a seamless process from supplier to property. Operator-specified contracts for audio-visual, IT systems, and communication systems can be purchased as budget pass-through items based on your requirements.
Why R-W Purchasing Partners
We’re more than just purchasing services. We deliver:
- Exceptional Client Care
- Design Collaboration With A Thoughtful Approach
- Optimal Pricing & Creative Value Engineering Solutions
- Financial Transparency
- Proactive Risk Mitigation In Global Supply Chain
- Logistics Efficiencies & Expertise
- Hands-On Senior Level Involvement On Every Project
- Passionate Professionals!
Expert FF&E and OS&E Procurement for Hotels, Resorts, Restaurants, and Beyond
At R-W Purchasing Partners, we specialize in FF&E and OS&E procurement across a diverse range of industries, delivering tailored solutions that align with brand identity, functionality, and long-term durability. Our expertise spans luxury hospitality, boutique and lifestyle hotels, and beyond—ensuring that every project, whether a large-scale renovation or a new construction, benefits from our meticulous sourcing, supplier relationships, and industry knowledge. Below are some of the key industries we serve and notable projects that showcase our commitment to excellence.
Our Procurement Process
Our 10-step procurement process ensures cost and schedule control, quality assurance, and seamless execution at every stage:
1️⃣ Project Kick-off
We begin by defining the project scope, goals, and key deliverables, while establishing the desired format and frequency of reports, clarification of the approvals process, and funding procedures and deadlines. Our team collaborates with stakeholders to align expectations and establish a roadmap for success.
2️⃣ Budget Development
As formal specifications are received, we generate an itemized budget, providing preliminary cost estimates for all FF&E and OS&E items while recommending alternate sources as needed and available.
3️⃣ Design Collaboration
We take meticulous care of your design with collaboration at the cornerstone of our process. We work closely with Ownership and the design team to preserve the design intent while optimizing capital and lead times.
4️⃣ Sourcing
We leverage our extensive vendor network to identify, vet, and procure unique complex custom furnishings.
5️⃣ Matrix of Alternates
We present a matrix of alternate vendors early in the process so decisions affecting schedule and budget can be made upfront. Collaboration and a keen eye for quality and functionality make this an important value-added part of our process.
6️⃣ Order Placement
Once final selections are approved, we coordinate vendor contracts and issue purchase orders, ensuring that timelines and delivery schedules align with project milestones.
7️⃣ Budget Monitoring
Throughout the procurement process, we monitor expenditures in real time, providing financial oversight and red flagging any necessary adjustments to stay within budget parameters.
8️⃣ Expediting & Freight
We expedite shop drawings, submittals, raw materials and goods. Our expeditors audit items all along the supply chain including: customs paperwork, ship dates vs ready dates vs onsite dates, deliveries to warehouse, and deliveries to site.
9️⃣ Receiving & Installation
We competitively bid, coordinate, and oversee product receiving, inspect for quality control, and manage the installation process utilizing a trusted third-party hospitality logistics vendor.
🔟 Project Accounting & Closeout
Upon project completion, we submit a comprehensive accounting report to the Owner including all itemized costs and invoices, purchase orders, and funds received and disbursed. Included in our closeout package are all flame certificates, warranties, and maintenance instructions.
Partner with a Procurement Team That Puts Your Success First
From sourcing to final installation, our FF&E and OS&E procurement services ensure seamless project execution with transparent pricing, expert guidance, and unmatched industry connections. Let’s collaborate to bring your vision to life.